How Do I Share a Copy of a Google Doc Automatically?

Answer

What is a "Force Copy?"

In Google Drive, a force copy is another way to have users “Make a Copy” of Google Drive files like Docs, Slides, Sheets and Forms. However, this simplifies the process by creating a direct copy link. This is best for providing other users, such as students, with their own copy of a document, like a digital worksheet. A user can then edit the file in their own drive without making any changes to your original file.

Visit How Do I Create a Canvas Assignment with Google LTI 1.3? for more on assigning a file to individual students.

How Do I Create a Force Copy with Google Drive Files?

  1. Open a preexisting Google Drive file or create a new file.
  2. Click "Share" and change the dropdown to "Anyone with the Link Can View."

    Google Doc settings with the dropdown menu changed to "Anyone with the Link" for viewing access. A red arrow points to the word "Done" to save this setting.
     
  3. In the URL, highlight the word "Edit." If there are other parts of the URL after "Edit," you can copy those as well. 

    URL ending in the word "edit." Shown in a red circle.
     
  4. Replace that section of the URL with the word "Copy."

    URL ending in the word "copy." Shown in a red circle.
     
  5. Wherever you are sharing the URL, paste the version that includes the word "Copy." This creates a force copy.

    Google Docs page for a force copy that reads "Would you like to make a copy of How to Make a Force Copy?" A red box is shown around the button for "Make a copy."

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  • Last Updated Mar 21, 2024
  • Views 8
  • Answered By Mel

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